TERMS OF BUSINESS
Beaton Bros. Funeral Directors is a company incorporated in Scotland having its registered address at 1 Station Road Bridge of Weir PA11 3LH and Rashielee Avenue Erskine PA8 6HA.
We are a member of the Society of Allied and Independent Funeral Directors (SAIF), a private limited company by guarantee with registered number 02346831, having its registered address at SAIF Business Centre, 3 Bullfields, Shawbridgeworth, Hertfordshire, CM21 9DB, and subscribe to its current Code of Practice, a copy of which is available on request. We aim to act in a professional manner and provide a courteous, sensitive and dignified service to you.
For the purpose of these terms: ”you” or “your” means the person engaging in the services: And “services” means funeral arrangement, support and advice services provided by us.
Your continuing instructions in terms of services will amount to your continuing acceptance of these terms and conditions and you acknowledge you have read, understood and agree to be bound by these terms.
1. ESTIMATES AND EXPENSES
1.1 The estimate attached sets out the services we agree to supply to you. This estimate is an indication of the charges likely to be incurred for the services, on the basis of the information and details provided by you at the date of the estimate. While we make every effort to ensure the accuracy of the estimate, the charges are liable to alteration particularly where third parties are involved and may change their rates or charges which is out of our control.
1.2 We may not know the total sum of third- party charges in advance of provision of the services: however, we will give you a best estimate of such charges prior to the provision of the services in the written estimate. The actual amount of the charges will be detailed and shown in the final account.
1.3 If you amend your instructions in terms of the services, we may require your written confirmation of the amended instructions and as a result you mau need to make and/or incur and extra charge for the amended instructions, such charge in accordance with prices published in our current price list.
1.4 We will add Vat to our charges, where applicable, at the current rate when we prepare the estimate and the final account.
1.5 On occasion we may also charge you an administration fee, for example, we will charge you an administration fee where we receive a cheque from you which is subsequently not honored or if we write to remind you that an account is overdue. If we instruct debt collection agents, we may also recover from you the fees we incur. Further details of these fees are available on request.
2. PAYMENT ARRANGEMENTS
2.1 We will issue you with an invoice for payment in relation to any services provided or undertaken.
2.2 the payment of an invoice is due within 30 days of the date of the invoice, unless otherwise agreed by us in writing or unless you optioned for one of our fixed costs, simplified or standardised funeral arrangements, when the deposit requirements and payment terms will be much shorter.
2.3 Fixed cost direct funerals & Unattended funerals: Payment is due in full before the funeral date.
2.4 Standardised price & traditional funerals: We require a non-refundable deposit to be paid which is the total amount of the third-party costs to date following the arrangements. We kindly request that this payment is payable 7 days prior to the funeral to allow arrangements to proceed. The final balance is due for payment within 30 days of our account, unless otherwise agreed by us in writing.
2.5 if you fail to pay in full on the due date for any of the services provided to you, we may charge you interest.
2.6.1 at a rate of 8% above our bank’s base rate from the time to time in force;
2.6.2 calculated (on a daily basis) from the date of your account until payment:
2.6.3 compounded on the first day of each month.
2.7 We may also recover the costs of taking any legal action, when necessary, to recover any unpaid sums (unless a court order states otherwise).
3. INDEMNITY AND LIABILITY
3.1 You will indemnify us in full and hold us, our employees and agents harmless form and against expenses, liabilities, losses, damages, claims and other reasonable expenses we may incur (directly or indirectly including financing costs and including legal costs on a full indemnity basis) in connection with or arising out of our use and any third party’s use of the services and following any breach by you of any of our obligations under these terms. We may claim any losses from you at any time providing written notice.
3.2 We shall not be labial to you or any third party for any loss or damage (including any loss of profit, revenue, business, goodwill or anticipated savings (whether direct or indirect) and any indirect, consequential or special damages, loss, costs, claims or expenses), however arising.
3.3 Nothing in these terms shall exclude or limit our liability for death or personal injury caused as a result of our negligence, breach of contract or otherwise.
4. DATA PROTECTION
4.1 Words shown in bold are defined in the Data protection Act2018 (the” Act”).
4.2 We respect the confidential nature of the information given to us and, where you provide us with personal data (“data”), we will ensure that the data will be held securely, in confidence and processed only for the purposes of carrying out the services.
4.3 In order to provide the services we may need to pass such data to third parties who are performing some of the services for you, who may contact you directly.
4.5 Under the Act you have the right to know what data we hold on you and you can, by applying to us in writing to paying a fee, receive copies of the data. You confirm that you have permission to also give consent to use all information you supply, including your relatives and friends, unless you specify.
5. COOLING – OFF PERIOD
5.1 The Consumer Contracts (Information, Cancellation and Additional Charges) Regulations 2013 may give you the right to terminate provision of our services in the cooling-off period of 14 days after you have agreed to engage our services or provide us with initial instruction (“the cooling-off period”). If you wish the performance of the services to which this right applies to commence before the end of the cooling-off period, you must tell the person named below, in writing at the time of the initial instruction.
5.2 In the event that you exercise your right to cancel our services during the cooling-off period, if you have received any goods or services from us during such a period you will be required to reimburse us for any incurred costs and expenses associated with the provision of the goods and services during the cooling- off period.
6.1 The services may be terminated before the services are delivered:
6.1.1 by us if you fail to honor your obligations under these terms; and
6.1.2 by you communicating to us in writing, whether this be by text, email or post that you are terminating your instructions and engagement of our services.
6.2 you must tell the funeral director, in writing as soon as practicable of any termination.
6.3 if we or you terminate the services you may, depending on the reason for termination, at our decision be asked to pay a reasonable sum based upon the services carried out up to the time of termination. Such amount will be advised to you in writing.
7. STANDARDS OF SERVICE
7.1 The Society of Allied and Independent Funeral Directors (SAIF) Code of Practice requires that we provide a high- quality service in all aspects.
If you have any questions or concerns about the service we provide to you, please raise then in the first instance with our designated senior person. If that does not resolve the problem to your satisfaction SAIF provides a dispute resolution service, as an alternative to legal action.
7.2 You can contact SAIF by completing their complaints form which is available by contacting them on 0345 230 6777 or email to email@example.com.
7.3 Although we endeavout to provide a prompt and efficient service for you,there may be instances where, because of circumstances beyond our control, we are unable to fulfil our obligations to you on the date or time specified. Therefore, we endeavour to meet all dates and times provided on the estimate however these cannot be guaranteed. Where it is known and arrangement not met, we will attempt to contact you in advance, using your details, and advise you of alternative arrangements.
7.4 We cannot be responsible for the performance of any third parties. Which may include, but not specifically limited to, Crematoria, Councils, Grave diggers, Ministers, Civil Celebrants, Florists, printers, Vehicle hire, Newspapers, Hospitals, doctors, Coroner, Registrar, International repatriation providers, etc.
8.1 Your instructions will not create any rights enforceable by virtue of the contracts enforceable by virtue of the (Contracts of Rights of Third Parties Act 1999 or The Contract (Third Part Rights) (Scotland) Act2017) by any person not identified as our client.
8.2 if any of these terms are enforceable as drafted: –
8.2.1 it will not affect the enforceability of any other of these terms; and
8.2.2 If it would be enforceable if amended, it will be treated as so amended.
8.3 the parties agree that these terms along with estimates and services accounts constitutes the entire agreement between them and supersedes all previous agreements, understandings and arrangements between them, whether in writing or oral in respect of its subject matter.
8.4 not withstanding anything else contained in these terms, neither party shall be liable for any delay in performing, or non-performing of, its obligations hereunder if such delay or non-performance is caused by circumstances beyond the reasonable control of the party so delaying or non performing, including but not limited to strikes, lockouts , labour disputes, acts of God, war, riot civil commotion, malicious damage, compliance with any law or government order, rule, regulation or direction, accident, disease, epidemic, pandemic, fire, flood, storm or adverse weather conditions.
8.5 Our liability is excluded to the maximum extent permitted by law including any implied terms.
8.6 No variation of these terms shall be valid or effective unless it is in writing (including email), refers to these terms and is duly signed or executed by or on behalf of SAIF.
8.7 These terms are subject to Scots law. If ant provision of these terms shall be unlawful, void or for any reason unenforceable, then that provision shall be deemed severable and shall not affect the validity or enforceability of the remaining provisions.
By accepting these terms, you submit to the non- exclusive jurisdiction of the Scottish Courts.
9. ADDITIONAL LEGAL REQUIREMENTS
9.1 Any inappropriate items found in a coffin during our final closing down procedure will be discreetly disposed of.
9.2 If additional staff are required, due to the size of the coffin or difficult access to the place of service the additional costs may be charged.
9.3 Any unclaimed items of clothing/effects will be discreetly disposed of after 7 days of date of death unless otherwise agreed.
9.4 Instructions regarding cremated remains are to be issued by the crematorium applicant and remain their sole decision and ownership.
Any special offers however presented (including but not limited to, verbally, written, leaflet drop, virtually, perceived, etc.) will have a limited time of availability and may be amended or withdrawn without notice. This includes pre-pad funeral plans.